INTRODUCTION
1.
Description
This system
lets you enter all
the contact information for your consignors, and all the inventory
items for each consignor. It can then report on these items by
selecting criteria (such as to show all items sold from a start date to
an end date), and sorted in any sequence. Examples of information
you can get through this reporting system are lists of unsold
inventory, sale amounts by day, sale amounts by item category,
sale amounts by consignor, aging of unsold inventory, amount owed to
each consignor, total amount owed to all consignors, items covered by a
particular check. etc. This information is presented in either
detail or summary format. In addition, a copy of a listing may be
sent to a file capable of being read and printed through the Microsoft
Excel program, for use in backoffice work.
The system
allows you to define
a commission rate applicable for all items. When entering
information for a new item and either the cost price or the sale price
is first entered, the system will calculate the other price, rounded to
a selected dollar amount. For instance, if you designate that
price be rounded to the closest dollar, and if your commission is 35%,
and you enter a cost price of $80, it will calculate the sale price of
$123. Conversely if you entered the sale price of, say $150, it
will calculate the cost price (amount due to the consignor)
of $98. You will of course have the ability to over-ride
these prices manually. This feature takes effect only if the
other price is blank, otherwise it would keep you from manually
over-riding either price.
Consignors who rent space can have a monthly amount automatically
posted on a specified due date against their balances. These are
used to net out amounts owed consignors for sales.
The system
provides a function
whereby all the items of a particular consignor that are sold and not
yet paid for can be displayed, showing the total amount due, thus
allowing you to manually write a check for that amount. The system will
then mark the items as paid with a reference check number. In
this process you have the option to de-select any item you do not want
to pay for yet.
A utility
program allows you to
delete in one step all items sold and paid for prior to a specified
date, thus discarding obsolete inventory items.
Also
available is the ability to
backup and restore the entire data base to and from a pre-designated
drive and folder, such as a flash memory card.
The
information for each
consignor consists of:
Last name
First name
Phone
Email address
Street
address
City, State
and Zip Code
Notes
pertaining to the
consignor.
The
information for each item
consists of:
Item
description
Category
Subcategory
Cost price
Sale Price
Date added
Date sold
Date paid
Payment
reference (e.g. check
number)
Notes
pertaining to the item.
2. Screens
The system
has 5 screens:
Menu:
Parameters:
Consignor Maintenance:
Item Maintenance:
Item Report:
3.
Terminology
Refer to the
Item Maintenance
screen to see examples of these:
Option
button:
a small circle beside its description, used to select an option or to
initiate an action.
Command
button:
a blue rectangle with its function marked on it, used to initiate an
action.
Text
area:
a white rectangle, under or over its appropriate heading, used to enter
data.