USING THE SYSTEM:
1. Updating Parameters
Do this once before you ever use
the system.
- On the Menu screen click on
Parameters to bring up the Parameter screen. Enter the commission
percent, the rounding information, and the drive and folders that you
want to backup the system to.
- If you want the rounding to be
to the nearest dollar, enter 1; if to the nearest 5 dollars enter 5; if
to the nearest 10 cents, enter .10. Leave blank if you do not
want rounding to occur.
- If you want to ability to
over-ride prices calculated by the system, click on the Override Price
box.
- When you are done entering the
data, click on the Update button.
- Use the same procedure if you
want to change any of the parameters in the future.
2. Consignor Maintenance
Access this screen from the menu
by clicking on "Consignor Maintenance"
Adding a consignor
- Click on "Add" option button.
- The text area opens up,
allowing you to input data. You must fill at least the Last Name
and the First Name.
- When done, click on the command
button marked "Add".
Changing a consignor
- Enter the last name of the
consignor (or the first few letters of the last name) in the text area
next to the "Show" command button, and click on the button itself.
- This will show all the
consignors with that last name in the table below it. Note that
if you had left the last name blank, then all the consignors will
appear in this table.
- If the table shows more than
one consignor, click on the the one you want to change
- Click on the "Change" option
button.
- The text area opens up,
allowing you to make your changes.
- When done, click on the command
button marked "Change"
Deleting a consignor
- Enter the last name of the
consignor in the text area next to the "Show" command button, and
click on the button itself
- This will show all the
consignors with that last name in the table below it.
- If the table shows more
than one consignor, click on the the one you want to delete
- Click on the "Delete" option
button. This will prompt a cautionary message to the effect that
all the items for that consignor will be deleted from the system.
- If you agree to go on, click on
the command button marked "Delete"
If you had selected a consignor
from the table, and want to view its items, click on the "Show Items"
option button. This is another way of viewing items, in addition
to accessing it from the main menu.
Notes
- If at any time during the add
or change process you want to cancel your entries, simply press the
"Show" command button.
- Consignors must have unique
Last Name/First Name combinations. For instance you cannot have
two consignors named "Mary Williams", even though you can have multiple
consignors with the last name of "Williams", or the first name of
"Mary".
- When you click on a consignor
in the table, the program will memorize its email address, allowing you
to paste it anywhere using the Ctrl-V combination (i.e. pressing the
Ctrl and the V keys simultaneously).
- If a consignor rents space the
system can automatically post a rent amount at monthly intervals. This
is achieved by inserting a code in the Notes area of that consignor.
The precise format of this code is: $Rent=(Amount=xx,Due=mm/dd/yy),
where xx is the amount of the rent, and mm/dd/yy is the next due date,
which the system automatically updates every month. The presence of
this code in the Notes area does not prevent any other note to be
placed before or after it.